GCPL Closes on the Sale of the Administrative Building
Geauga County Public Library (GCPL) Regular Board Meeting - July 21, 2026
Meeting: The GCPL Board met on Tuesday, July 21, 2026 at 4:00 pm at the Bainbridge Branch. This Board Meeting was in-person with a virtual attendance option. To access the virtual option, see information here. The meeting was not recorded. Minutes of this meeting will be posted on the GCPL website after they are approved at the next Board meeting.
Observer Note: Each member of the GCPL Board and Staff receives a copy of the meeting packet, as does this Observer. It is available upon request in accordance with Ohio public records law (ORC 149.43). The board discusses and votes on the information in the packet. This Observer Report is made up of decisions made at the board meeting and information taken from the board packet.
Public Comment: Permitted and included in the regular order of business per GCPL bylaws. Further clarified in Policy 215 - Public Participation at Board Meetings.
Board Attendance: Vice President Joshua Hutchinson and Board Trustees Karen Delano, Kate Pitrone, and Paul Newman were present. President Crist Miller, Secretary Kristen Brickman, and Trustee Jake Yanchar were absent.
Library Staff Attendance:
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Kris Carroll - Director
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Katy Farrell - Assistant Director, Recording Secretary
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Lisa Havlin - Fiscal Officer
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Kristina Lininger - Bainbridge Branch Head of Adult Services
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Branch Managers
Dani Hollar, Bainbridge
Erika Noark, Geauga West
Rachael Hartman, Middlefield/Mobile Services
Nicole Burnside, HR
Denise Javins, Marketing
John Johnston, Facilities Manager
Marlene Pelyhes, Technical Services
Michael Pope, IT
Debbie Schrock, Development Coordinator
Others in Attendance: LWVG observers Sarah McGlone and Bari Oyler Stith
The meeting was called to order at 4:16 pm. Observer Note: The start of the meeting was delayed in order to wait for a quorum.
Minutes: Minutes of the June 16, 2026 Budget Hearing and the June 16, 2026 Regular Board Meeting were both approved. Board minutes are available online when posted.
Communications, as reviewed by Director Carroll:
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A letter from the County Commissioners reappointing Crist Miller to a four-year term on the GCPL Board of Trustees effective July 1, 2026.
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Notice of the liquor license transfer request made by Chagrin Valley Athletic Club (CVAC) from the Ohio Department of Commerce because the Bainbridge Branch is within 500 feet of CVAC. It was noted that CVAC has long served alcohol and this request was likely due to some type of business reorganization.
Agenda: The agenda presented in the board packet was approved after being amended to include New Business item 13 B, Approval of Dex Imaging copier lease agreement.
Fiscal Officer’s Report - Ms. Havlin
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Opening a new account with Star Ohio Bank was approved. Ms. Havlin explained that this was needed to receive proceeds from the PLF (Public Library Fund) notes issuance.
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The receipt of the proceeds from the sale of the Administrative Center and the future sale of the existing Chardon branch into the 460 Chardon Reserve Fund for the funding of the new Chardon branch were approved.
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The amendment of the 2026 permanent appropriations to increase appropriations in the 460 Chardon Reserve Fund was approved. This will allow funds from the sale of the Administrative Building and the future sale of the Chardon branch to be appropriated for the new Chardon branch. Ms. Havlin noted that the Chardon Reserve Fund now has approximately $11.5 million.
Director’s Report: Ms. Carroll provided the following highlights from her report:
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They have closed on the sale of the Administrative Center to Geauga County after the schedule for this was moved up. Ms. Carroll thanked Ms. Farrell, Ms. Havlin, and Mr. Crist for their help with this. Observer Note: The County Commissioners agreed to purchase the GCPL Administrative Center for $3.2 million at the May 12, 2026 Commissioner’s meeting. The County plans to convert the Administrative Building into a Senior Center. For more information, read the LWVG Observer Report on the meeting here.
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Ms. Farrell was recognized for serving as the Interim Manager of the Chardon Branch in addition to her Assistant Director duties. Observer Note: See information later in this report about the efforts to hire a Manager for the Chardon Branch.
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Ms. Carroll said, “we’ve been working very closely with our legal counsel on the sale of the Chardon branch and that lease that will come next, so we’re hoping to have that to you in August.”
Additional information from the Director’s Report in the board packet is provided below:
“SYSTEM UPDATES
I want to recognize Lisa (Havlin) and Katy (Farrell) for the excellent work they did managing the closing on the Ad Center sale after the county moved up the schedule on short notice, while I was on vacation.
They reviewed all the closing documents with our attorney, coordinated directly with the Board President while he was working out of town, and ensured this critical step moved forward smoothly in my absence. Their initiative and attention to detail kept the process on track despite the compressed timeline, and I'm grateful for their diligence and professionalism.
As part of our strategy for navigating two moves in two years, I've also initiated regular check-in conversations with the Ad Center team around both the temporary space transition and the eventual move to the new space. The goal of these conversations is to create space for the staff to raise questions and concerns early, so we can address them proactively rather than reactively. I'm also using these check-ins to gauge how our communication is landing with the team and to adjust our approach if a different style or cadence would serve them better. I believe this ongoing dialogue is essential to keeping the team informed, engaged, and supported throughout the process.
Finally, I want to recognize our Katy Farrell for the outstanding job she has done serving as interim Branch Manager at Chardon since May 1st, all while continuing to fulfill her regular Assistant Director responsibilities. Balancing both roles is no small task under normal circumstances, and she has done so during a period marked by several high-priority projects. Her ability to manage both positions effectively speaks to her strong work ethic and leadership, and I want the Board to be aware of the exceptional effort she has put in during this time.
We were notified on June 30th that Mr. Miller was reappointed to the Board for a 4-year term.
CONSTRUCTION AND FACILITIES UPDATES
We continued negotiations with Regency Construction Group regarding the first Guaranteed Maximum Price (GMP1) package for the new Chardon Branch and Administrative Center project. We also worked on coordinating with the City of Chardon to complete the permitting and approval process needed to keep the project on schedule. In addition, the Admin Team worked closely with legal counsel on lease negotiations related to the current Chardon Branch building. We continue evaluating options for temporary administrative office space. Larry Corbus is assisting with locating potential spaces. The goal is to secure a location that will support library operations beginning in April/May 2027 until the new Chardon Branch and Administrative Center are completed.
FACILITIES
The Facilities Department continued to focus on preventive maintenance, infrastructure improvements, and system reliability throughout the past month while managing daily work orders and operational needs across all library locations. Several significant projects were completed, including the installation of the sanitary sewer pump system at the Middlefield Branch and an update to the branch’s HVAC JACE building control system, improving the monitoring and performance of the facility’s mechanical systems. At Bainbridge, the floor crack extending from the entrance area to the Reference Desk was repaired on July 12, with the work scheduled on a Sunday to minimize disruption to public service operations. Parking lot crack repair and filling was also scheduled at Bainbridge, with sealcoating and restriping planned for a future Sunday to further reduce impacts on patrons and staff.
Additional infrastructure improvements included repairs to the drainage pipe serving the Thompson Branch retention pond. During the recent heat wave, Facilities staff closely monitored building conditions and made adjustments to HVAC systems throughout the library system to maintain comfortable indoor temperatures for patrons and staff. All systems were returned to normal operating schedules on July 6 following the period of extreme heat.
The department is also actively recruiting for an open Delivery Driver position and is currently conducting interviews to fill this important role supporting systemwide deliveries.
In addition to project work and routine operations, Facilities staff hosted their annual cookout for Administrative Center employees on June 22. The event provided an opportunity for staff from different departments to connect, strengthen workplace relationships, and enjoy time together outside of their regular responsibilities.
TECH SERVICES
As part of our centralized inspirational collection development efforts, staff reviewed patron hold requests and identified two inspirational titles with Geauga County Public Library holds dating back to February. By collaborating with neighboring CLEVNET libraries, Technical Services was able to determine that the titles were available through Faith View Books, a vendor with whom GCPL had already established a relationship earlier this year. Although the titles were not listed in the vendor’s catalog, staff successfully obtained enough copies to meet patron demand, demonstrating the value of regional partnerships and resource sharing.
On July 1, Technical Services updated the electronic resources documentation on the staff intranet and coordinated the launch of Weiss Financial Ratings. This resource provides financial ratings, investment and banking information, and tools for evaluating Medicare Supplement (MediGap) plans. Staff also worked with Marketing to promote the new database by adding Weiss Lunch & Learn webinars to the library’s virtual events calendar. In addition, ALLDATA remains available for patrons at the Chardon and Middlefield branches when using library computers.
MARKETING
June’s marketing efforts focused on strengthening the communication channels that connect patrons with library services and programs. Major work included the Fall 2026 Lines & Links publication, Capital Campaign materials, Foundation communications, Summer Reading promotion, and ongoing website improvements.
These efforts continue to support strong community engagement. Social media impressions increased 16% over May, reaching more than 62,000 people, while video views rose 23%. Email communications remained effective, with more than 71,000 messages sent and a 48% open rate.
The library website continues to be one of the most important patron touchpoints, attracting nearly 9,000 users who generated approximately 108,000 interactions while accessing program, event, and service information.
IT
The Information Technology Department closed 67 helpdesk tickets in June while continuing to support technology needs across the library system.
A major focus during the month was evaluating proposals for a new five-year copier contract. Mike Pope met with vendors and reviewed pricing and service options. He made recommendations to the Admin Team for review before presenting to the Board.
IT staff also responded to several service interruptions affecting patrons and staff. Recurring outages involving the online catalog and CLEVNET app required ongoing collaboration with CLEVNET to identify and address the issues. Additionally, staff worked through copier-related challenges at the Chardon and Thompson branches. Temporary solutions have been implemented to minimize disruption while vendors continue repairs.
Following interviews conducted in June, Mark Dubovec was selected for the Digitization Specialist position and began his new role in July.
Lauren Smyth continued to expand Digital Library Lab services through staff training, equipment testing, project support, and public outreach. Her work included developing promotional materials, supporting local history digitization projects, training staff on Digital Library Lab equipment, and providing individualized consultations for patrons interested in digitizing photographs, slides, and VHS recordings.
DEVELOPMENT
The Library’s annual Family Night at the Mayfield Drive-In was held on June 28 and attracted 223 vehicles for a showing of Toy Story 5. In addition to the movie, families enjoyed activities provided by the Munson Fire Department, a MedVac helicopter tour, and outdoor games through the Library’s Fun Bus.
Work also continues to advance fundraising efforts for the new Chardon Branch and Administrative Center. Debbie has been researching grant opportunities and developing proposals that align with the Capital Campaign’s goals and community impact. Applications and letters of inquiry are underway with several organizations, including the KeyBank Foundation, NOPEC Foundation, Cleveland Cliffs Foundation, and Cleveland Foundation. Staff continue to work collaboratively to coordinate application requirements, prepare supporting materials, and position the project competitively for external funding.”
Assistant Director’s Report - Ms. Farrell gave the following highlights from her report:
Ms. Farrell said she was spending about half of her time at the Chardon Branch serving as Interim Manager there, and the other half of her time was spent at the Administrative Center fulfilling her Assistant Director duties. She noted that the Chardon manager position was posted and a number of good candidates have applied. They plan to hold interviews in August and hope to have the new Chardon manager in place in September.
Observer Note: The board packet also contains a report of activities from all branches and departments. This is under the heading of the Assistant Director’s Report.
The following is taken from the Board report:
“BAINBRIDGE
Dani (Hollar) collaborated with the Foundation this month on the outreach presentation to the 2026 Bainbridge Auburn Safety Town Parents Academy program. These outreach sessions in July will allow both the Foundation and library to share resources, upcoming events and information with the parents in the community.
The Adult Services team presented several programs celebrating the 2026 Summer Reading Program theme, America's 250th. Gail's Perler Bead Craft invited patrons to commemorate America's 250th anniversary by creating festive red, white, and blue earrings or magnets. Lyndsie hosted a 4th of July Tissue Paper Watercolor craft, where participants used tissue paper and crayons to create colorful patriotic decorations. Mark's nostalgic program, Jurassic Expedition, invited adults to step back into the Jurassic Period through dinosaur-themed crafts, activities, and trivia.
Abby hosted Ohio Birding for Kids, with a local naturalist, and welcomed young patrons to learn about bird calls. The group also went birding around the library to identify different species.
Observer Note: The report did not list last names for the staff mentioned above.
CHARDON
Book Buddies is in full swing this summer, with teens and students meeting for 28 appointments in June. This recurring program provides the opportunity for young readers who need a boost to work with middle school students to enhance their reading skills, vocabulary, and comprehension. It is very encouraging to see these pairs working together in the library!
This month, Chardon added a Cricut machine for patrons to use in the library. While training is no longer required to use the Cricut at any branch, Mary Crotty has provided training opportunities for patrons interested in learning more.
GEAUGA WEST
We are hoping to build a closer relationship with the West Geauga students and staff through mutually beneficial programming this fall. Erika met with Amy Davis, Assistant Superintendent, and Nancy Benincasa, Superintendent, from the West Geauga Schools. This fall, the branch will welcome West Geauga students conducting drop-in technology help for seniors in the community. In addition, Dr. Benincasa will be available for informal question and answer sessions in September and October. In August, Erika is presenting at the West Geauga Schools’ professional development day about library resources.
Through mid-July, the Superhero Project is displaying an art exhibit in the Eykyn Room.
Supported by an Ohio Arts Council ArtSTART grant, The Superhero Project partnered with
Mercer Developmental Disabilities and Wyandot County Developmental Disabilities in 2025 to
celebrate 40 kids, teens and adults they serve who live in those two rural counties. The participants worked with an artist to create a superhero version of themselves. The posters are bright, fun, and inspiring.
MIDDLEFIELD
The Seed Library is proving to be a popular addition at Middlefield – so far 91 patrons have
“borrowed” 388 packets of seeds. Staff have embraced the Summer Reading theme of
America250 with a variety of historic programs for adults: 250 Years of Fashion History, Geauga in Early Pioneer Times, and Bloomers, Ballots, and Belles attracted patrons interested in history. STEM youth programs included Bridges Across America: Build, Explore, Imagine! and Ancient Oceans of Ohio. Also, there were the colorful Red, White, and Brews Decorative Bottles craft class for adults, and the Red, White, and Big Top Delight circus-themed program for preschoolers. These are just a few examples of the great (and fun!) programs provided by the library this summer.
MOBILE SERVICES
Mobile Services was excited to welcome a new Driver Assistant on June 2. The Summer Reading Program is up and running on the vehicles and with home delivery. Adults, teens, and children are participating in the program. Following the conversion of one Fun Bus stop to home delivery, Mobile Services had capacity in their schedule which was convenient since they received a request for a new stop. The stop fits the criteria, and they will begin service there in July.
THOMPSON
Thompson patrons enjoyed a variety of engaging programs this month. Science enthusiasts learned about Thompson native Charles Martin Hall, who developed an economical method for extracting aluminum. Young patrons celebrated their patriotism by creating festive red, white, and blue lanterns at this month's Kids Club. Adults also had the opportunity to get creative during an evening workshop on embossing handmade greeting cards.
STATISTICS
June 2026 Statistics:
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36,536 patrons served at the branches
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13,715 computer and wi-fi uses
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214 programs presented for 4,324 patrons
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11,580 reference interactions
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Total circulation of items: 243,254”
Human Resources Report - Ms. Burnside received approval for personnel actions that were contained in the board packet. These were: 2 Promotions, 1 Retirement, 2 Terminations, 2 New Hires, and 10 Outstanding Service Awards.
Local Manager’s Report - Dani Hollar, Bainbridge Manager
Observer Note: The host/local branch manager gives an oral report at the board meeting. This month that report was given by Dani Hollar, Bainbridge Branch Manager.
Ms. Hollar told the board about some of the programs being held at the Bainbridge Branch. She said that they have been leaning into the Summer 250 summer reading program. For younger patrons, they held a National Treasure Scavenger Hunt throughout the library that involved decoding puzzles, solving clues, and finding items. Teens have been enjoying the “Hollywood Through the Ages” movie-making bootcamp. A screening of the movies made by the teens will be held on July 30. Ms. Hollar brought with her two America 250-themed items created by adult patrons in the Maker Space: a sweatshirt and a tote bag. She also showed a laser-engraved family tree craft that Bainbridge patrons had the opportunity to create and customize in two sessions held this summer.
Committee Reports - None
Unfinished Business - None
New Business - The following were all approved unanimously:
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Approval of Terracon Proposal for Special Inspections Services for the construction project in Chardon
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Approval of Dex Imaging Copier Lease Agreement for 5 years
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Approval to close Administrative Center public space effective October 1, 2026
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Approval of Operating Policy 696 Computer Use and Internet Policy Updates. Ms. Carroll specified that they “tightened up some of the language here that has to do with inappropriate use of computers, internet, or WiFi in the branches.”
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Approval of Middlefield Organizational Chart Updates. A full-time circulation position was broken into two part-time positions.
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Approval of IT Discard List
Board Development - None
Foundation - Ms. Schrock
Ms. Schrock said that the mini-golf fundraiser event would be moved to Middlefield in 2027. She also thanked Ms. Pitrone for a donation to the Chardon Capital Campaign as well as a memorial donation honoring Larry Pitorak. Observer Note: According to the board packet, Mr. Pitorak was “a former Foundation Board member whose dedication and service helped shape the organization's success.” Ms. Schrock said they have been having book sales, including one at the American Legion fireworks event on July 3.
Comments from the Public - None
Meeting adjourned at 4:33 pm.
Next Meeting: The next Regular Board meeting is August 18, 2026 at 4:00 pm at the West Geauga Branch. See website for information on meeting dates and locations.
Observers: Sarah McGlone and Bari Oyler Stith
Editor: Rooney Moy
Reviewer: Gail Roussey
Date Submitted: July 25, 2026
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